Which file you need
Step by step
- In Seller Central, open Reports → Fulfilment by Amazon.
- In the left menu, scroll to the Tax section and open Amazon VAT Transactions Report.
- Select the month you are filing for. One month per file.
- Click Request .csv Download. Amazon generates the file. If the download link does not appear, refresh the page.
- Upload the file to us exactly as it downloaded. Do not open and re-save it in Excel.
Four things that trip sellers up
- One month per file. Amazon lets you export up to three months, but our uploader reads one month per file, so pick a single month. (German VAT itself is filed monthly or quarterly depending on your Finanzamt's assessment.)
- Do not re-save it in Excel. Opening the file and saving it changes the formatting and we can no longer read the figures. To look at it, use Excel's "From Text/CSV" import and leave the original untouched.
- Timing. Amazon finalises each month's report on the 4th of the following month (around 10:00 CET). Pulling the current month too early gives you an incomplete file.
- VAT Calculation Service must be on. The report only carries VAT data when VCS is enabled (Settings → Tax Settings → VAT Calculation Settings). Blank VAT columns mean it is off.
Prerequisite: the VAT Calculation Service
The report is produced by Amazon's VAT Calculation Service (VCS). If you have never activated it, do that first: in Settings → Tax Settings → VAT Calculation Settings you enter your VAT numbers, a default ship-from address, a default Product Tax Code, the invoicing option, and an activation date. VCS is available for sellers in the UK, Germany, France, Italy, Spain, the Netherlands, Belgium, Poland, Sweden, and Ireland.
VCS is not retroactive. It fills the tax columns from its activation date onward, so reports for months before activation will have blank VAT columns.
What happens to your report after you upload it?
Upload the report in your dashboard and we read it line by line, classifying every euro: German sales at 19% and 7%, intra-EU B2B, exports, and marketplace sales Amazon already accounts for, which are set aside. The total is reconciled against the file's own total. You review, then a licensed German Steuerberater files with the Finanzamt. Files we cannot read reliably are rejected with exact guidance, never silently misread.
Rejected means told what to fix: a file re-saved in Excel, a truncated export, or the wrong report type comes back with the exact steps to re-export it. Input VAT on your German purchases is not in this report, so you add those figures separately (or we do) to keep the return complete.
Sell through easybill as well? There is a separate guide for the easybill Rechnungsausgangsbuch export.
Free to cite with a link: Vaytax, "How to Download Your Amazon VAT Transactions Report", https://vaytax.com/amazon-vat-report-guide